Registration & Policies

If you are new to Lumina Studio Theatre, welcome! If you are one of our many continuing Lumina families, welcome back! Please read these policies carefully before registering. If you have questions please contact Lumina (office@luminastudio.org).

Registration

Register on-line or via mail. Print the registration form and mail registrations to Lumina Studio Theatre, 620 Pershing Drive, Silver Spring, MD 20910.  All registrations must be accompanied by a minimum deposit of $150 before actors will be added to the roster.

Lumina has an 95% retention rate for actors who return season after season. Priority Registration is offered to current actors the week before Open Registration. Registrations are taken on a first-come first-served basis. Actors are wait-listed once a rehearsal group is full.

We accept all young actors (without disabilities that would prohibit them from performing) who are serious about learning acting techniques and performing.

Payments

A $150 non-refundable deposit is due with registration. If needed, you may choose to make installment payments following this payment schedule:

INSTALLMENT PAYMENT SCHEDULE

Amount Due and Due Dates           Players & Classics Guild & Ensemble
Registration           $150 $150
1st Installment due –
February 1 for Spring or September 1 for Fall
          $125 / $133 $183
2nd Installment due –
March 1 for Spring or
October 1 for Fall
          $125 / $133 $183
Final Installment due –
April 1 for Spring or
November 1 for Fall
          $125 (Players)
$134 (Classics)
$184
Total           $525 / $550 $700

 There is a $5 service fee added each week to any balance outstanding past the final due date (April 1 for Spring / November 1 for Fall). There is a $25 fee for any returned checks.

Full production fee must be paid by the final due date (April 1 for Spring / November 1 for Fall).  A minimum deposit of $150 must be made at the time of registration. Actors will not be able to register for the upcoming season unless all current balances are paid.

Refunds:

Once Lumina receives the registration form and payment, the registration is considered final and there are NO REFUNDS!

The refund policy is clear – NO EXCEPTIONS! This policy applies whether the actor drops out or is asked to leave. If an actor changes this or her mind or drops out, the production fee cannot be “credited” towards another session or be considered a donation. Please understand that we cannot make exceptions to this NO REFUNDS policy.

Financial Assistance:

Limited financial aid is available for families in special economic circumstances. A family applying for financial aid should do so in writing at the time of registration. Lumina follows the MCPS FARMS guidelines for financial assistance (www.montgomeryschoolsmd.org/departments/foodserv/farms/guidelines.shtm). Please contact the Lumina office for additional information.

Attendance

Lumina is primarily a classical theatre company. We believe that the imaginative power, technical sophistication, and grace of Shakespearean language and characters gives the practitioner the best that dramatic literature has to offer and is transformative for the young actor.  The Director and production team approach each production as a “hand made” creative project that requires complete devotion.

Rehearsal days and times:  There are two casts for each production.  Guild rehearsals are Monday or Tuesday (4:00-6:00PM), Classics rehearsals are Wednesday or Thursday (6:00-8:00PM), Players rehearsals are Wednesdays or Thursdays (4:15-6:15PM).  There are occasional weekend rehearsals.  When scheduled the Monday/Wednesday cast rehearses on Saturday, the Tuesday/Thursday cast rehearses on Sunday.  Attendance at scheduled rehearsals is mandatory.

Late arrival/Early departure:  Promptness is a form of respect to the Director and fellow actors. Late arrivals and early departures disrupt the discipline and effectiveness of the creative process. All conflicts should be noted on the conflict sheet. Lumina does not excuse attendance at rehearsals for school trips, band performances, or any other school activity not listed on the conflict sheet.

If an actor misses too many rehearsals the Director reserves the right to cut lines or characters from the production. Missed rehearsals cause many problems in scheduling scene work.

Sickness & Illness: If an actor is ambulatory and fever-free they should attend rehearsal. Alert the Assistant Directors so that the actor’s condition can be taken into account. Email the office prior to rehearsal time if your actor MUST be absent due to illness. He or she should attend the earliest possible makeup rehearsal. Repeated absences due to illness may require an actor’s role to be adjusted.

Lumina Packet

Each actor will receive a packet at the first rehearsal. The packet includes:   Conflict Sheet, Hold Harmless, Acknowledgement sheet, Dress code, T-shirt order form and Volunteer information. Please review and complete the required forms and return them to Lumina at the second rehearsal. The Acknowledgement Sheet asks for information regarding the actor’s special needs and medications. This information is kept in the highest confidentiality, but is vital to ensure that your actor gets the most out of the  production experience as possible.

Production week

A letter with information about dress rehearsals, call times, and answers to frequently asked questions is sent home prior to production week. Please carefully review and follow this information.

ALL PRODUCTION WEEK REHEARSALS ARE MANDATORY!!! There are NO exceptions!!! All actors should be on-call (available by phone) to act as understudies for their roles in the alternate cast. If your actor is ill and cannot perform, contact the Production Manager as soon as possible before the actor’s call time.

Attire and Hair

Rehearsals involve a high degree of physical activity. Actors should come to class:
-With hair secured off their faces (this includes boys)
-Wearing antiperspirant/deodorant
-Wearing clothes that are comfortable to move in (see Lumina Dress Code)
-Shirts, shorts, and pants should cover undergarments
-No bare midriff

The following clothing items are NOT proper attire:
-Tight, micro-short skirts or shorts
-Halter, tube or cropped tops
-Pants that drag on the floor
-Any visible undergarments

Casting

All actors who register for the session will be assigned a role in that session’s production and given the opportunity to perform. The exception to this policy is the actor who misses too many rehearsals, or does not adequately memorize his or her lines. Because the actual rehearsal time with actors is limited, and the scope of the production is challenging, it is Lumina’s policy to focus on the quality of the performances, not the quantity of lines for each actor. Roles and line loads will be small – especially for the younger actors. The older and more experienced actors will play the more demanding roles. For all actors Lumina strives to instill a sense of pride in attempting to perfect one’s role – whatever the size. Experience has shown that every young person can shine in the role they are given if they give it their best effort.

Actors agree to learn, rehearse, and perform the show and script given to them by the Director. Actors have the right to express an opinion, outside of rehearsal hours with the director, in a polite and respectful manner. Actors understand that the Director has the final work on all matters pertaining to the production.

Due to the inevitable conflicts, actors may not participate in school plays.

Actor Behavior Policy

The following procedures govern actor misbehavior. Usually the infraction will be about something clearly laid out in this policy section (horsing around, chatting during rehearsal, insubordination, disruptive, uncooperative or disrespectful behavior):
-First infraction – Actor will be warned verbally and parents notified.
-Second infraction – Actor warned again and parents notified. A parent and actor conference will be arranged as soon as feasible to discuss the situation.
-Third infraction – Actor will be dismissed from the rehearsals and the program.
-There will be no refund given for an actor who is dismissed. While Lumina treasures each actor’s unique personality, it is expected that all actors bring basic courtesy, respect, and socialization skills. Lumina does not excuse or overlook inappropriate behavior for any reason.

It is imperative that parents notify the office about any child’s learning challenges or potential behavioral problems before the child is registered, and provide the appropriate information in the Acknowledgement Sheet in the actor’s packet.

At the first rehearsal actors are informed about the professional behavior and the theatre rules listed below. These expectations form a contract between Lumina and its actors which parents are expected to support.
General Behavior for Actors: The following short list of dos and don’ts can be summed up in one word: “respect”– for the art of theatre, for the Director, Assistant Directors, Production Crew, and for fellow actors, as well as the actor’s self-respect.

Violence or abusive language of any kind will not be tolerated.
-Derogatory language, teasing of other actors, or negative behavior will not be tolerated.
-Lumina is NOT a place for after-school chatting and “horsing around”- this is a distraction for all and will not be tolerated.
-The actor is here to rehearse and be directed. If the Director desires an actor’s opinion it will be requested. Otherwise the actor should refrain from offering opinions or instructing other actors. New actors typically make this mistake and they will be corrected.
-When actors enter the studio or theatre they should be attentive to the Director and Assistant Directors. Converse quietly and run lines quietly with fellow actors and be listening for instruction. When the Director calls for quiet (by saying “Actors”) the actors will immediately be focused and attentive.
-Actors are responsible for the care of their costumes and props. They will leave the dressing room and stage exactly as they found it – neat and tidy, with costumes hung up carefully.  Any actor leaving their costumes, props, or personal belongings for the Production Crew to pick up will be fined $1 for every piece, each time.

During performances and rehearsals when the Director announces that “Theatre Rules are now in effect,” the actor is expected to remember and observe the following:
-Absolutely no offstage talking or noise whatsoever.
-Actors should follow their scripts offstage to silently review lines and be ready to make their entrances on cue.
-Actors will not watch the play from the audience, through the set, or entrances.
-Actors may wear or touch only their own costumes and props and may not touch or interfere with any other equipment in the theatre or studio.

Memorizing Lines & Scripts

An Actor’s Most Important job upon receiving the script is to memorize their lines by the announced deadline. Lumina has learned through experience that the following is a successful way for actors to learn their lines:

-Actors should make a spare copy of their script. Lumina is not responsible for replacing lost scripts.
-Use a yellow highlighter for THEIR lines and blocking (stage movements).
-Use a different colored highlighter and highlight their CUE lines (the lines immediately before their lines).
-The actor should then memorize their lines, cue lines, and blocking.
-Once they are comfortable with the lines, a parent must run their lines and blocking with them (parent saying the cue lines). This is very important as it is a way for parents to check if their actor is on target. Particularly with Shakespeare, every word must be accurate – no paraphrasing.

It is no surprise that the better an actor knows their lines the better their performance will be, and the more the actor will enjoy a feeling of mastery. It is that simple.
If an actor’s lines are not memorized by the due date, the Director reserves the right to reallocate lines to other actors or delete them.

Actors are responsible for their scripts at all times. This means:
-Making a copy of the script and keeping in a safe place. Lumina does not replace lost scripts.
-Bringing the script to every rehearsal and performance
-Taking the script home after every rehearsal and performance

Costumes

Lumina provides costumes that remain the property of Lumina. Actors may be asked to provide appropriate footwear including shoes, socks, stockings, and tights, and hair supplies. These items remain the property of the actor and should be labeled. ALL actors are required to wear antiperspirant/deodorant whenever they are in costume.

Cancellations and Closings

Lumina does not always follow Montgomery County Public School decisions regarding the cancellation of rehearsals. Always check the website or your email before assuming that rehearsals are cancelled.
Lumina does not close for any holidays other than Thanksgiving (Wednesday through Sunday) and MCPS spring break. See the calendar page for specific dates.

Photography

Lumina takes photos for promotional opportunities. If you do not wish your child to be included in photos or videos, please notify the office.
No photography, video or audio recording of any kind is allowed during rehearsals, production week, and performances without the explicit consent of the Managing Director. Use of these devices may result in ejection without refund.